Privacy Policy
This Privacy Policy explains how [Company Name] (“Clairnova”, “we”, “us”, “our”) collects, uses, shares, and protects personal information when you visit our website or use our services.
If you have any questions, contact us at privacy@clairnova.com.
What Data We Collect
Depending on how you interact with Clairnova, we may collect:
A) Candidate & Hiring-Related Data
If our customers use Clairnova for recruitment workflows, we may process:
Candidate contact details (name, email, location)
Work history and professional information (resume/CV details)
Skills, qualifications, education, and role-related preferences
Interview notes or recruiting evaluations (if uploaded by the customer)
Candidate information is typically provided or controlled by our customers. In that context, our customer is the data controller and we process data under their instructions.
B) Usage & Technical Data
IP address, device type, browser type, operating system
Website activity (pages viewed, time spent, clicks)
Cookies and similar tracking technologies (see Section 9)
How we use personal data
We use personal data to:
Provide and maintain our website and services
Respond to inquiries and schedule demos
Improve product functionality and user experience
If you are a platform user, we may also use data to provide:
Candidate sourcing support
Pre-screening workflows
Matching and recommendations
Legal bases for processing
Where GDPR applies, we process personal data based on:
Consent (e.g., marketing emails, optional cookies)
Contract (to deliver services you request)
Legitimate interests (website security, product improvement, fraud prevention)
If we act as a processor for customers, the legal basis is determined by the customer as the controller.
AI Features & Automated Processing
Clairnova may use AI-assisted features to support recruiting workflows, such as generating role insights, structuring candidate information, or recommending matches.
These features are designed to support decision-making, not replace it. Our customers remain responsible for final hiring decisions.
If automated processing is used in a way that could have significant effects, customers may configure review steps and controls to ensure human oversight.
How We Share Data
We may share personal data with:
Service providers and vendors that help us run the platform (hosting, analytics, email delivery, customer support, security monitoring)
Professional advisors (legal, compliance, audit)
Authorities if required by law or to protect rights and safety
Business transfers (merger, acquisition, restructuring), with appropriate safeguards
All vendors are required to protect data and only process it according to our instructions.
International Data Transfers
Your data may be processed in countries outside your location, including outside the European Economic Area (EEA).
When this happens, we use appropriate safeguards such as:
Standard Contractual Clauses (SCCs)
Additional technical and organizational security measures
Children’s Privacy
Clairnova is not intended for children under the age of 16, and we do not knowingly collect personal data from minors. If we become aware that we have collected personal information from a child without appropriate consent, we will take steps to delete it as soon as reasonably possible.
If you believe a child may have provided personal data through our website, please contact us at privacy@clairnova.com.
Third-Party Links
Our website may include links to third-party websites or services that are not operated or controlled by Clairnova. We are not responsible for the privacy practices, policies, or content of any third-party sites.
We encourage you to review the privacy policies of those websites before providing any personal information or using their services.
Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or how our services operate. When we make changes, we will revise the “Effective date” at the top of this page and may provide additional notice where required by law.
Your continued use of the website after an update means you acknowledge the revised Privacy Policy.
Contact Us
If you have questions about this Privacy Policy or how we handle personal data:
Address
West 26th Street 118, New York, NY 10001
